This Code of Conduct is the basis upon which the entire organization of Bike.box operates. The Code of Conduct defines the minimum standards under which the production of the products developed by Bike.box should take place, and applies to all suppliers and other business relations of Bike.box or Bike.box affiliates. The Code of Conduct will be in force for all direct manufacturers, suppliers and business relations that are part of the Supply Chain of Bike.box. We consider compliance with the guidelines below to be a prerequisite for maintaining a business relationship with other companies. Those who wish to become a business relation of Bike.box should implement the following guidelines throughout their entire organization. Furthermore, we urge our partners to impose these guidelines on all participants in the production process / supply chain, so that their suppliers, business relations and third parties also comply with the guidelines. In addition to the following standards, which apply to our suppliers and business partners, Bike.box also recognizes its own responsibilities. These responsibilities include good waste management, recycling, energy conservation, an efficient transport system and good working conditions.
We base our requirements on international as well as national laws and regulations.
- Child labor
Bike.box will not accept child labor under any circumstances. Suppliers and business partners have to take necessary preventive measures to ensure that they do not employ workers with an age lower than legally permitted. Should Bike.box, despite this condition, discover that a minor is working in a factory, we expect and demand that the management of the factory immediately terminate the employment of the child and take appropriate measures to make a positive change in the child's situation.
- Forced Labor
We do not accept any form of forced labor, prison labor or illegal labor in the production of goods for Bike.box. Nor do we accept labor in which physical and/or mental punishment is used.
Recruitment, wage policies, access to training programs, promotion policies, termination policies, pension policies and any other aspect concerning the employment relationship will be based on the principle of equal opportunity, regardless of origin, color, gender, religion, political affiliation, sexual orientation, union membership, nationality, social class, infirmity, pregnancy, illness, disability or any other characteristic or circumstance that could lead to discrimination.
- Working Hours
Working hours will comply with what is established in the relevant national legislation and industry standards. In no case will employees work more than 48 hours on a regular basis and employees will have at least one day off in a seven-day period. Overtime cannot be required and will not exceed 12 hours per week. In addition, overtime will not occur on a regular basis and will at all times be financially compensated in accordance with what is stipulated in (national) legislation.
Wages and allowances for a standard work week will in any case meet the minimum legal standards.Deductions from wages as a disciplinary measure will not be permitted, nor will deductions from wages not provided for in national legislation. Other deductions will never constitute an amount such that the employee receives less than the minimum wage.
Employees will be adequately and clearly informed of the specifications of income, including the amount of wages and pay periods.
- Freedom of association and the right to collective bargaining.
Suppliers and business associates will guarantee that their employees, without exception, can invoke freedom of association and the right to collective bargaining. In addition, employees must be able to join a union. If freedom of association and/or the right to collective bargaining are restricted by law, the supplier will not impede other forms of collective bargaining and membership in employee organizations. Employee representatives will be protected from any form of discrimination and will be free to perform their representative work at their workplace. Employees will not be punished for expressing their opinions and wishes.
- Safe and hygienic working conditions
In accordance with what is established by law, suppliers and business associates shall provide a safe and hygienic workplace for their employees, including but not limited to the provision of workplace light, ventilation, hygiene, fire prevention, safety measures, access to drinking water and access to clean toilet facilities. Suppliers and business associates are committed to an accident and incident-free work environment and will take necessary measures to prevent accidents and injuries. Where the risk of accidents and injuries is inherent in the work to be performed, this risk will be minimized through the provision of health and safety information and training to employees.
Suppliers and business relations will comply with the environmental legislation of the country of production, as applicable.
- Law and regulatory
Suppliers shall in all respects comply with international, national and local laws and regulations applicable to their operations and shall obtain all necessary permits. Where local industry standards are more stringent than local laws these industry standards shall be adhered to.
- Free and Fair Competition
Suppliers value free and fair competition throughout the world. Therefore, they shall adhere to competition laws everywhere and in all areas in which they operate and implement strict policies to that end.
- Embargoes and trade law.
Suppliers shall respect applicable trade laws and trade restrictions of the United Nations or other national or supranational bodies or governments and shall maintain strict compliance policies.
Suppliers shall refrain from any form of corruption, including extortion and active or passive bribery.
Suppliers shall protect all confidential information received from Bike.box.
Suppliers shall strive to maintain policies and plans that reduce exposure to terrorism, crime, threats, pandemics, natural disasters and similar emergencies.
Bike.box expects its suppliers and business relations to respect what is set forth in this Code of Conduct and to do their utmost to comply with our standards. This Code of Conduct only applies to our direct suppliers, manufacturers and business partners. However, we encourage our suppliers, manufacturers and business partners to impose requirements on other links in the production process, such as suppliers of semi-finished products and other components or raw materials, with regard to social conditions and the environment.
- Corrective measures
If a discrepancy between the requirements in this Code of Conduct and the actual practices and conditions at a workplace is observed, Bike.box will give the supplier or business relation the opportunity to propose and implement a corrective action. If the supplier or business relation fails to make improvements, this will seriously damage the relationship with Bike.box and Bike.box reserves the right to terminate the relationship with immediate effect without further obligations. This article prevails over any conflicting provisions of other agreements in force between Bike.box and Suppliers.